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Project Specialist (Administration) Jobs

Charlestown, Massachusetts
<p>Job Title:Project SpecialistJob Location:Charlestown, MAJob Duration: 5 monthsRequired Function 1:The Project Specialist is responsible for providing administrative, technical, and clerical support to assigned department.Main Duties & Responsibilities: - Coordinates Medical Record Review and Appeals Processes. - Maintains current contact information with hospital providers. - Acts as Project Assistant for quality improvement studies. - Generates invoices and physician time sheets. - Responsible for physician credentialing. - Organizes physician recruitment process. - Transcribes medical reports from dictation line provided to physician reviewer. - Maintains department's database and generates monthly reports. - Responsible for bill audit data entry into a web-based audit tool to include data entry, scanning, uploading, and downloading information. - Serves in rotation as backup support to the Reception Area and may be called upon to provide backup support to other departments or projects, as needed. - Develops and maintains organized file systems. - Serves as a departmental central point of contact for incoming calls and mail. - Maintains calendars and schedules appointments. - Prepares Request for Expenditures (RFEs). - Orders and receives supplies for the department. - Coordinates travel arrangements as requested. - Types, edits and formats general correspondence. - Creates and edits presentation materials. - Creates and updates flowcharts and process maps. - Creates contract project time lines and track action items for completion. - Schedules, plans and coordinates meetings and conference calls with internal and external customers - Prepares outgoing mail and bulk mailings. - Routes and files correspondence and other records as requested. - Assists with the development and packaging of proposals.Required Function 2:"Required Skills: - Ability to proficiently work with Microsoft Word, Excel and PowerPoint at an advanced level. - Average manual dexterity in use of a PC, phone, sorting, filing and other office machines. - Ability to use office equipment such as fax machine, printers, conference telephones, switchboard, copy machines, and audio-visual equipment. - Demonstrated accurate typing speed of 65 words per minute (WPM). - Ability to multi- task and prioritize. - Ability to be careful and thorough about detail. - Ability to communicate both verbally and in writing, fluently in English. - Ability to operate using good interpersonal skills and customer serviceorientation. - Demonstrated ability to work with basic mathematical concepts and calculate figures using a calculator or adding machine. - Demonstrated ability to manage multiple priorities and multi-level tasks effectively.Required Education/Experience: - High School Diploma or GED required and Post High School education or training in secretarial, clerical or business-related field And/or - Equivalent combination of education and experience. - > 5 yrs experience in a related position. - Familiarity with medical terminology a plus. "</p>
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